An ISMS is not a project –
It is a process
The information security management system (ISMS) has already been implemented in many companies or is currently being introduced. But even with a neatly documented system, up-to-date policies, and a completed audit, the work is not done. On the contrary: an ISMS that is not regularly maintained, reviewed, and adapted quickly loses its effectiveness. Requirements, threat landscapes, and legal obligations change continuously—and with them the demands placed on information security.
Regular audits and reviews are therefore not just formal appointments, but key elements to ensure the ISMS remains current and effective. Only by continuously engaging with your own security posture can weaknesses be identified early and resolved. Especially among mid-sized companies, where resources are limited, it is important to design processes that are lean and transparent. Jira and Confluence provide tools that offer both structural and content support.
Audits, both internal and external, ideally do not begin with gathering information, but with a look into a clearly maintained task and evidence management system. In Jira, audit tasks can be created directly as issues, with deadlines, responsibilities, and all relevant information. Histories, status changes, and communication are documented in a traceable way. If deviations are identified during an audit, Jira can automatically assign them to the appropriate roles, create follow-up actions, and monitor their implementation.
Make continuous improvement visible:
Use Jira and Confluence to manage,
document, and embed ISMS processes for the long term
Confluence complements this approach with its ability for structured documentation. Audit logs, inspection reports, policies, or training records can be stored with version control. Changes are transparent, approval processes are documented. In combination with Jira, this creates not just simple to-do lists, but a reliable control system that can be used both for operational implementation and as evidence for auditors.
The benefits of this approach become particularly clear when implementing continuous improvement. A central principle of an ISMS is the so-called Plan–Do–Check–Act. In day-to-day operations this means: regular reviews, risk assessments, and technical and organizational adjustments. In Jira, these reviews can be set up as recurring tasks. Nonconformities from prior-year audits, new threat scenarios, or legal changes can be recorded, assessed, and processed at any time.
Supplier or IT service provider reviews can also be mapped in Jira. If, for example, a subcontractor is granted access to sensitive information, they must be reviewed regularly. These review cycles can be automated in Jira and linked to the corresponding evidence in Confluence. This creates a transparent overview of all security-relevant dependencies.
With dashboards and reports, executive management gains an overview of the status of information security. Which measures are still open, which risks have changed, which training sessions are coming up? All of this can be visualized directly from Jira. In Confluence, documentation, strategy papers, or decision-making bases can be maintained in addition. This creates a holistic system that is useful both operationally and strategically.
Training processes can also be effectively supported with Jira and Confluence. Mandatory information security training can be documented in Confluence and scheduled and monitored in Jira. Who completed which training and when? Are refreshers required? This information can be managed centrally and presented at audits at the push of a button.
Embed an ISMS for the long term:
Practical solutions for sustainable
information security in everyday business
The crucial point is that the continuous improvement process is not perceived as an additional burden, but as a working structure that anchors the ISMS in day-to-day operations. The technical foundation for this is already available. Jira and Confluence offer functions that can be integrated into existing structures with minimal effort. The challenge is not the tool, but the discipline to live the processes.
Honicon GmbH has been supporting companies for years in building exactly these structures. We understand the needs of mid-sized organizations that carry great responsibility with limited resources. Our approach is pragmatic, efficient, and targeted: We not only support the introduction of an ISMS, but also accompany our customers over the long term in its maintenance and further development. In doing so, we rely on practical solutions that genuinely lighten our customers’ day-to-day work.
An ISMS is not a finished project. It is an ongoing process. Those who understand this will view information security not as an obligation, but as an integral part of modern corporate management. With Jira and Confluence, tools are available that can translate this ambition into everyday practice. Experience shows that those who regard information security as a management task and embed it operationally not only act in compliance, but also create real added value for their own company.