Companies that use Jira Software (JSW) or Jira Service Management (JSM) often realise early on that the standard functions for recording working times and creating reports are not always sufficient. The need for more in-depth analyses and more adaptable time booking is growing, especially for complex projects or diverse requirements. This is where Tempo Timesheets comes into play – an extension for Jira that supports organisations in capturing, living and flexibly adapting the entire process from time recording to reporting.
Limitations of Jira Standard functions
With functionalities such as worklogs, estimates, dashboards and some basic reports, Jira already provides important cornerstones for time tracking. However, teams will often quickly realise that these cannot answer all questions in the long term. Especially when it comes to detailed cost considerations, ongoing budget controls or multidimensional project analyses, native reports reach their limits. This is where Tempo Timesheets comes in by allowing a deeper level of granularity and tailoring the time booking process to the requirements of different roles.
Needs of various user groups
Employees in ticket processing
Anyone working directly on tasks and tickets needs a quick and uncomplicated method for booking time. An intuitive interface and just a few clicks are crucial to ensure that the workflow is not interrupted. At the same time, it should be possible to seamlessly store all relevant details such as project affiliation or billing centre. This is often only possible to a limited extent with Jira’s standard tools, as times can only be logged from a ticket, for example. With integrated masks and different views (list, calendar or timesheet view), Tempo Timesheets offers a flexible solution: team members can enter times either immediately or retrospectively and easily adjust bookings if requirements change.
Controlling and finance departments
From a controlling perspective, precise analyses are essential in order to better assess profitability and budgeting. For example, if different cost centres or internal and external hours need to be reported separately. The question of the extent to which time is actually billable also plays a role in calculating project costs as accurately as possible. Extended filter options and user-defined fields (work attributes) enable detailed analyses here – a clear advantage over the rather limited analysis options of Jira alone. These functions make it possible to gain deep insights into resource utilisation and create customised reports that are suitable for financial planning and audits.
Project managers and team leaders
Project managers are often faced with the challenge of coordinating several projects running in parallel. A comprehensive overview of times and progress at all relevant levels is essential for this – from individual employees to entire teams and the project as a whole. Tempo Timesheets can be used to create groupings by task, team or project, for example. Even in the event of unexpected changes to the project scope, you can quickly adjust the planned capacities and recognise bottlenecks at an early stage. In addition, exportable reports in CSV, Excel or PDF formats complete the overall package: relevant information flows seamlessly to all stakeholders via a powerful API, taking the organisation to a new dimension in terms of transparency and efficiency.
Example: Multidimensional
billing with Tempo
The benefits of a professional solution are particularly evident in companies with complex billing structures. For example, if a project is handled jointly by several departments, each with its own budget, both controlling and project managers need a clear overview: Which times have been booked as billable or internal? How are these allocated to the various budgets? Accounts and work attributes can be used to record exactly which hourly rate applies to which task. This allows you to specifically analyse when which costs are incurred and how different budgets relate to each other. This not only simplifies billing, but also makes the assessment of a project status or ongoing operating costs much more precise.
Conclusion: More flexibility and new possibilities
Whether for daily ticket work, budget control or strategic decisions in project management: precise recording and evaluation of the time spent is essential. If you are already working with Jira, Tempo Timesheets is a powerful extension to meet growing demands for transparency and accuracy. Even for more demanding projects, you are well positioned with Timesheets; if required, the range of functions can be expanded even further – for example, with additional solutions from the Tempo Suite for resource or budget management. Professional time recording and reporting are indispensable in the modern project landscape: a solid data basis facilitates well-founded decisions, realistic planning and ultimately increases the success of the project.
As an official Tempo partner, we support you in finding the optimum solution for your company. Feel free to contact us and find out how Tempo Timesheets can increase your efficiency and open up a whole new dimension in information management.